After enabling surveys, go to the Online Designer. If the data within those fields matches across multiple records, a duplicate is reported. Make your surveys stand out by making a custom theme in the Survey Settings page. This feature designates two users per study and a reviewer. Using this PDF guide (link to guide), you can set up an e-Consent for your REDCap project to remotely obtain a subjects consent. You can hide a choice for which you've previously collected data (as opposed to deleting the choice, which deleted the data). This process is activated by a "trigger" field being saved. Next we build a new variable, if we are piping in responses this variable will need to be in a new . This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. This module allows users to create a custom record auto-numbering schema for their REDCap project, such as having the first record ID created start at 1000 or 001 instead of 1, append all record IDs with a prefix (ABC-1, ABC-2, ABC-3, etc. This website was supported by the National Center for Advancing Translational Sciences, National Institutes of health, Award Number UL1TR002544. How to register for a REDCap account or to change the email or name associated with your account. The Study Management form (Figure 3) is used for registry management. If [variable] is empty the option will display as ____, so try to make sure that [variable] is filled out before a subject sees this. External Module Spotlight Form Field Tooltip: Do you want to keep your survey clean and user friendly but want to include additional information or instructions for your participants without overwhelming them? Do you have multiple different survey questions with the same answer choices? ), Fundamentals for Building Inclusive Research Teams Workshop, Small Grants to Advance Translational Science (S-GATS), Tufts CTSI Community Partner Awarded Grant to Address the Impact of Problem Gambling in Asian Communities, https://collaborate.tuftsctsi.org/redcap/redcap_v10.6.16/DataEntry/field_embedding_explanation.php, Dissemination and Implementation (D&I) Core, REDCap: Research Electronic Data Capture, Cohort Discovery Powered by Accrual to Clinical Trials (ACT) Network, Tufts Medical Center Research Data Warehouse, National COVID Cohort Collaborative (N3C). This REDCap module protects a public survey with a CAPTCHA. Smart Variable Spotlight [record-dag-name]:If your project uses DAGs (Data Access Groups) you can use this smart variable to determine the DAG that the current record belongs to! Reminder: raw data will give you variable names such as "why_pcom" instead of "Why did you choose to attend PCOM? Auto Increment This will auto increment for each new record. Therefore, once those options are selected, other options appear, as illustrated in Figure 11. Users are allowed to edit the Record ID field to a limited extent, unlike other fields which are more customizable. Please consider submitting your idea for any new feature via the feature suggestion survey link, found in the Help & Information section of any project menu. It comes with preprogrammed different rules that you can use to check your data. In this section, we will use a sample registry with fictitious data to highlight some of the benefits of using REDCap for your registry. Note: IRB approval is needed to perform e-consenting through REDCap. One of the more common functions REDCap offers is the generation of surveys. So the later instruments can only ever be distributed via Participant List. Diabetes Management Survey, expanded. An example of this is changing a true or false question to multiple choice. The first field in REDCap is called record_id, you could only rename this field and use it as your unique number. Upload the new csv version into same project or a different project. We recommend you use a section header or a descriptive field for your progress bar. Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. Additionally, ad hoc reporting allows REDCap users to create a host of reports based off any elements in the registry. It checks for duplicate records (as defined by a certain number of matching fields) across one or more projects. This guides describes how to format and apply branching logic, also known as skip logic, to questions using the Online Designer method to build a database in REDCap. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). The first step is to create the data collection instrument (i.e., the form), as seen in Figure 10. This will have the field to never show up on the first event but will have it show up on the subsequent events for this instrument. There are no specific requirements to run REDCap on any of these devices and no known compatibility issues. The record_id field should always be the first field of your first instrument in the project, because the record_id field is what REDCap uses to link together all the data in a particular record. Otherwise, the REDCap Team will receive a copy of your changes and contact you about them. Figure 10: Diabetes Management Methods Form. If the project is using DAGs (Data Entry Groups), having auto-numbering enabled will automatically have its record name prepended with the Group ID (DAG ID) number and a dash/hyphen. The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes. It acts as a status indicator for the form and has the following three options: Note: Form Status Complete? Would you like to include instructional videos or add explanations to questions to enhance participant experience? When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. one instrument, called "My First Instrument,"and, Create questions and make changes one at a time, Access survey settings to change instructions, design, & display, etc. You can save this theme and apply it to any of your surveys. REDCap Data Entry User's Guide & Reference Manual Page 4 Data Entry Fields Figure 4 illustrates an example of a data entry form for a generic database. General Tips User-Friendly Survey Buttons: Often times, it can be unnecessarily cumbersome for participants to answer radio or checkbox questions where the buttons appear too small on their screen or is too difficult to click on mobile phones. This is known as a label mismatch error. Close all open files and applications. We typically suggest removing all unvalidated text/notes fields from exports used in statistical packages because those data types are usually not useful for analysis and can clog the statistical package processing (including throwing off the column dividers). Create a new Text Box field or Notes Box field and in the Action Tag field insert the Action Tag as. You can rename the record_id field now if you wish, but once you start entering data, changing the variable name of the record_id field will delete all of the data in your project. The format must follow the pattern @HIDECHOICE='?? It is configured at the project level with source instrument (survey) / target field (file upload) pairs. From guidance on how to register for a REDCap account to more comprehensive guides on how to navigate the platform to meet your research needs, this page contains information for all stages of the REDCap project management process. REDCap is a secure web application for building and managing online databases and surveys. If the changes will not affect existing data in any way, the changes will be automatically applied once you submit them. Always keep a copy of your most recent data dictionary, and save the project and the data before making significant changes! The Alerts and Notifications feature allows you to construct alerts and send customized email notifications. REDCap supports integration with electronic health records and other data repositories using Dynamic Data Pull and custom APIs. The post-production change control process provides an additional check to ensure that data that was alreadycollected is not deleted, re-coded or overwritten unintentionally. REDCap uses data collection instruments called forms as containers to structure data; each item on a form is a field. This process is activated by a trigger field being saved. Once you have a REDCap project programmed, data can be imported using the Data Import Tool For additional details, contact your local REDCap Administrator. Note: the record number will remain the same. . To hide a section header, all fields until the next section header must also be hidden. You can do this using the branching logic with smart variables such as [event-name]<>[event_1]. Do you want to applyformatting in your REDCap projects and survey forms? You will notice that this survey looks different than the form, because the survey uses branching logic, which displays questions based off the answers to previous questions. This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. For example, you can make a field automatically capture todays date and make that same field read-only so that your survey participants cant change that value. Q: Can I access REDCap on Android devices, e.g. The reviewer hasthe ability to mergerecords created by both data entry users, after viewing differences and adjudicating those differences using the Data Comparison Tool. In the Main Project Settings step at the top, find the button to enable surveys in the project. Users can also be given No assignment in addition to being assigned to a DAG (or DAGs) so they can switch back-and-forth between their assigned DAG(s), allowing them to easily create/update/view records within that DAG, or create/view/update all records across the entire project when they switch to No assignment., This REDCap module adds the new actions tags @PREVENT-FUTUREDATE and @PREVENT-PASTDATE that can be applied to date fields i.e., a text field with date or date/time validation applied to disallow entry of dates in the future or past, respectively. Using Action Tags to hide a question or answer choice: You can add an Action Tag to a question in the bottom left-hand corner of the edit question box. Set up branching logic to only show one of the fields at a time. The format for using this Action Tag is as follows: This action tag can be utilized with a Text Box field or a Notes Box Field. REDCap has the capability to send SMS text messages to survey respondents by using a third-party web service named Twilio. Each of these records is distinct, with its own forms that store data. If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. Looking to track changes in your REDCap data and investigate potential data issues? In this form, we have four fields. In production mode, records must be deleted individually. Record ID. If it is a research study, make sure that the PIs name and email are listed, as well as the IRB number. Often, when dealing with repeating instruments, key values will stay the same each time the form or survey is filled out. Online Designer based off any elements in the registry repositories using Dynamic data Pull and APIs... 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